An AFAS implementation is more than just activating software and transferring processes. It is an opportunity to make your organisation smarter, faster and more efficient. But that only works if you approach it the right way — with attention to people, processes and a healthy dose of realism.
In this article, we share how to successfully implement AFAS, what to pay attention to, and how to avoid getting lost in technical details.
What is an AFAS implementation?
An AFAS implementation means that you will be using AFAS ERP software to automate your administrative and operational processes. These include HR, finance, projects, hours, leave, payroll processing and more. The goal? To work more efficiently, make fewer mistakes and gain a better overview.
However, simply implementing AFAS without preparation is asking for trouble.
Start with the basics: your business processes
Before you start implementing AFAS, it is essential to take a close look at your existing processes. What works well? What could be improved? And above all: which processes are compatible with the standard capabilities of AFAS?
At Proces Bouwers, we therefore always start with a thorough process analysis. Together with employees from various departments, we map out how things are currently running and what is needed to make optimal use of AFAS. No standard approach, but one that suits your organisation.
An important part of this is AFAS Mentorship: tailored guidance during implementation, providing your team with step-by-step support.
Commitment makes the difference
A successful AFAS implementation requires more than just a good plan. It requires people. Employees who share their knowledge, managers who make decisions, and a project team that maintains an overview. Their involvement determines whether AFAS will truly succeed in your organisation.
So make sure you have:
- clear communication;
- regular updates;
- space for feedback.
Here too, AFAS Mentorship Outcome. Our mentors assist your people with knowledge, structure, and confidence.
Select the appropriate AFAS implementation consultant
An experienced consultant makes the difference between ‘we have AFAS’ and ‘AFAS really works for us’. At Proces Bouwers, we guide organisations in healthcare, government and SMEs with smart, people-oriented implementations.
When selecting an AFAS implementation consultant, please consider the following:
- experience in your industry;
- a clear project approach;
- knowledge of both technology and processes;
- and support during and after the launch.
For example, view our pages on AFAS in healthcare or AFAS for local authorities. Or discover how we stand alongside your team as a mentor with AFAS Mentorship.
Project approach: five phases to success
A successful AFAS ERP implementation follows a logical structure:
- Analysis – You identify processes, wishes and requirements.
- Realisation – You set up AFAS and test it using realistic scenarios.
- Acceptance – Users participate in testing and provide feedback.
- Live broadcast – The system is really going to work.
- Aftercare – You evaluate, resolve issues and optimise.
With good project management you prevent deadlines from becoming blurred or everyone ‘just trying something’.
Testing and adjusting
Testing is not a final step, but an ongoing process. By testing early and often with your employees, you can quickly discover whether the system works the way you want it to.
Use feedback moments to make adjustments. Show that you are listening. This not only improves the quality of the implementation, but also increases confidence in AFAS as a system.
Do not forget the aftercare
Once you go live, that's when the real work begins. No matter how well you prepare, there will always be questions, requests and optimisations that need to be addressed. That's why you should choose a partner who will continue to support you after implementation. Like with AFAS Mentorship or outsourcing of management.
Common mistakes made during an AFAS ERP implementation
- Insufficient preparation
- Wanting too much at once
- Insufficient attention to users
- No clear project structure
- Incorrect expectations of standard software
Prevent this with realistic planning, clear goals and the right guidance.
Conclusion
Implementing AFAS is an opportunity to strengthen your organisation. But you have to do it right: with attention to your processes, your people and a partner who thinks along with you.
Would you like to discuss your AFAS implementation? Or have you already started and need additional knowledge or capacity? Please contact us or discover how we can strengthen your team with AFAS Mentorship.
